Accounts Clerk Job Description

16th September, 2019

MINISTRY OF PUBLIC WORKS AND COMMUNICATIONS WORKS SERVICES GROUP (WSG)

POSITION DESCRIPTION --- JUNIOR STAFF

POSITION TITLE:  ACCOUNTS CLERK      
       
 
 
1. ACCOUNTABILITY OBJECTIVE: 
 
Responsible for applying the principles of accounting to the accurate processing and recording of accounting transactions within the Works Services Group as well as assisting in collating financial information and preparing financial reports on a monthly, quarterly and annual basis.  
 
 
2. DIMENSIONS OF POSITION: 
 
A. NATURE AND SCOPE: 
 
The Accounts Clerk works within an Accounts Team to ensure that all accounts are prepared and processed on a timely basis. The Clerk works to facilitate that workers and suppliers are paid on time and that accounting procedures are adhered to during such transactions. 
 
 
B. PRINCIPAL ACTIVITIES TO ATTAIN ACCOUNTABILITY OBJECTIVE: (These statements identify specific activities necessary to attain the overall objectives while not precluding the position holder from carrying out other related duties that may be inherent in the position) 
 
PREPARES salaries and basic deductions including the NIS Schedule and paying over of the NIS cheque  
 
UPDATES salaries ledger, prepares financial report and updates the NIS Register accordingly 
 
PREPARES payment vouchers and entering them in the Control Ledger, the Emergency Works ledger and balancing off the ledgers  
 
FILES all payment vouchers and inputs them into the IFMAS System and RV’s  
 
ISSUES all salaries cheques for the various banks  

 
POSITION DESCRIPTION - ACCOUNTANT                                                                                                                                                                                  
 
PAYS over of all deduction cheques as appropriate  
 
DEPOSITS cheques and cash into the Consolidation Fund Account  
 
ASSISTS in processing all payment vouchers generated at HQ and makes timely payment of all vouchers  
 
PREPARES a monthly report to show total expenditure on individual items of the maintenance programme 
 
ASSISTS in the training of staff in accounting and financial processes 
 
VISITS the Ministry of Finance to collect cheques for the WSG  
 
WRITES up Internal Stores Requisitions and Local Purchase Orders to acquire items for works 
 
ANSWERS the telephone and deals with basic accounting and finance queries as appropriate. 
 
 
 
C. PERSONNEL SUPERVISED BY THIS POSITION: 
 
DIRECTLY     INDIRECTLY None             D. PRINCIPAL EXTERNAL RELATIONSHIPS: (The incumbent relates to the following external agencies/ functionaries in pursuing accountability objectives) 
 
. ƒ Other Government Ministries/Agencies, such as Ministry of Finance, Central Tender Board, Revenue Authority (Inland Revenue) ƒ Contractors and Consultants (local and foreign) ƒ RDC/NDC ƒ External Auditors ƒ Commercial Banks; Bank of Guyana 
 
 
E. QUALIFICATIONS, KNOWLEDGE and EXPERIENCE: 
 
 
CXC or GCE in English Language, Mathematics and Principles of Accounts 
 
And 
 
At least one years' experience in an accounting/financial office. Some experience in Microsoft products including EXCEL applications and the use of an accounting package. 
 
 
F. LICENCE(S): 

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